Collecting Data to Sync to VAN
You can bring your Survey Questions and Activist Code into your ThruText campaigns from both the MyVoter and MyCampaign sides of your VAN committee.
Step 1: Campaign Creation
The 5th step of campaign creation allows an admin to add survey questions to a campaign. To import survey questions from your VAN committee, choose the appropriate option for the data you would like to collect.
Now your survey question or activist code will be added to the list of questions available for your texters:
Next, complete your campaign, finalize it, and launch!
Step 2- Collecting Survey Data
After your texters send the initial scripted message and start to receive replies from your contacts, they can collect responses for your survey questions. The answers will be logged in both ThruText survey responses and saved back to your VAN account for that contact's VAN or Campaign ID.
You do not need to press any special "sync to VAN" button. If your campaign is set up properly, the survey data will sync automatically as texters record data. Just check your VAN account and you will see the recorded data!
Survey questions imported from MyVoters will save to the MyVoter file. Survey questions imported from MyCampaign will save to your MyCampaign file. A canvass record will be added when survey data is synced.
In the admin console, survey responses with blue text are in the process of synchronizing. Responses with red text failed. Gray text has completed synchronization.
Step 3 - Viewing the Data Synced Back to VAN
- In campaigns that are mapped appropriately, the synchronization of the "Texted" result code will only occur when the initial "scripted" messages are sent in a campaign.
- If multiple initial script messages are sent in ThruText on the same day to a contact with the same VAN Voter ID or VAN Campaign ID within your committee, VAN will only reflect the "Texted" contact history once for that day per file in VAN.
- If VAN-integrated survey question(s) are answered for that contact on the same day, it will change the contact history result code from "Texted" to "Canvassed" and update the timestamp.
- Contacts opted out within a VAN-integrated campaign will sync a contact history record with the result code 'Do Not Text' if that status is available in your VAN committee. It is important to note that this sync will only occur if the opt-out occurs from within a campaign itself and not if the opt-out is added manually from the account dropdown at the administrative level.